ABSENCE AND ATTENDANCE PROCEDURES
1. Students are not permitted to leave the school grounds after they arrive at school unless the office grants permission.
2. Students who need to leave school during the day should bring to school a note addressed to the Principal and signed by a parent/guardian, stating the reason for leaving and the time the parent/guardian will pick up the child at the school office. If a child is to leave school by means other than the school bus or the parents' automobile, the parent/guardian must grant permission. The parent/guardian picking up the child must come to the main office and sign the child out of school.
3. The parent/guardian of any student that is absent is required to notify the school by phone before 10:00 amon the day of the absence. An answering machine will record your message 24 hours a day. Failure to do so results in an unexcused absence for your child. The school will attempt to notify each parent who did not call their child off for the day. A written excuse signed by the parent/guardian of a student absent for all or part of a day must be submitted to the Office in compliance with the Missing Child Act. Failure to submit a written excuse within 48 hours of the absence will result in an unexcused absence. Please note that a written excuse does not guarantee an excused absence. See “Reasons for Absence” for acceptable reasons to be considered an excused absence. Students who are absent may not attend school activities that same night.
4. In the case of prolonged absence, the parent/guardian should contact the school office to make arrangements for picking up the child's assignments and books. Teachers will try to update web pages and/or voice mail with daily homework assignments.
5. After the tardy bell rings, all students must enter and exit the building through the school office.
6. For attendance purposes, the following guidelines will be in effect, a written excuse is required for all absences and tardies:
a. Students who arrive at school after 9:00 and before 10:00 will be marked as Tardy.
b. Students who arrive at school between 10:00 and 2:00 will be counted absent for a half day. Students who leave school between 10:30 and 2:30 will be counted absent for a half day.
c. A full day of attendance may be granted for any student who leaves school after 11:00 and returns by 1:00. A medical excuse is required upon return. Students who leave at any other time of the day and return within an hour and a half will not be counted as absent and a medical excuse is required upon return.
Middle School and High School:
a. Students who arrive at school after 9:00 will be counted as absent for am.
b. A student must be present more than 1/2 of each class to be counted present for the entire class period.
State standards for Elementary and Secondary Schools establish minimum time allocations and requirements for all curricular offerings. The establishment of minimum time standards as basic requirements provides an implied measure of the hours necessary for credit or certification of completed course work.
Any student who misses more than twenty (20) days of class in a year long course, or more than 10 days in a semester course, will receive no credit for the course in which he/she was enrolled during that year, unless the absences are due to prolonged illness or hospitalization and a medical excuse is presented to the Principal verifying such. The coursework must then be made up by the student within a reasonable length of time (determined by the teacher in which case the teacher may issue credit). The student/parent is responsible for making all the necessary arrangements for make-up work.
ARRIVAL AT SCHOOL AND HOMEROOM
Each student is assigned a homeroom where attendance is taken daily. Upon arrival at school students are to go to their locker, the restroom if necessary, and then immediately to their homeroom. Students are not permitted to loiter in the halls prior to the homeroom period.
DISMISSAL - END OF SCHOOL DAY
Students should walk directly to their assigned bus by way of the sidewalks. No running is permitted in the school, near the building, or in the bus loading area. These rules are for the protection and well being of all students.
EXCUSAL FROM ELEMENARY SCHOOLS
Students who must leave school during the school day must bring a note from home signed by the parent/guardian and present it to the Classroom Teacher before 9:00 a.m. Students who are excused to a doctor or dentist must return a doctor/dentist visit certificate to the Building Secretary. No student is allowed to leave school without office approval.
Written verification will be required from the doctor, dentist, or place of appointment for the time away from school to be excused. Students are discouraged from leaving the building during school hours.
EXCUSAL FROM WEST BRANCH MIDDLE SCHOOL
Students who must leave school during the school day must bring a note from home signed by the parent or guardian and present it to their homeroom teacher during homeroom. Students will be issued a building pass excusing them from class at the requested time. At that time, the student should come to the office to meet the person they are leaving with and sign out. Students who are excused to a doctor or dentist must return a doctor/dentist visit certificate upon their return. If the student returns during the school day, they should report to the office to sign in and a pass will be issued to admit the student to class. No student is allowed to leave school without office approval.
EXCUSAL FROM HIGH SCHOOL
Students who must leave school during the school day must bring a note from home signed by the parent or guardian and present it to the Attendance Office before 7:45 a.m. (even if you are 18 years old). Students will be issued a building pass excusing them from school that day. A building pass may then be used in lieu of a green excused absence slip to return to classes. Students who are excused to a doctor or dentist must return a doctor/dentist visit certificate to the Attendance Office. No student is allowed to leave school without office approval.
A matter of convenience is not to be interpreted as an emergency situation. Students will not be excused from school by a phone call during the course of the day, unless it is an emergency. Written verification will be required from the doctor, dentist, or place of appointment for the time away from school to be excused. Students are discouraged from leaving the building during school hours. Excessive abuse may result in an office referral.
REASON FOR ABSENCE
Section 3301.69.02 of the Ohio Revised Code sets regulations governing excuses for past absence from school and they are as follows:
· personal illness
· illness in the family
· quarantine of the home
· death of a relative
· home work due to absence of parents or guardians
· observance of religious holidays
· emergency or set of circumstances which in the judgment of the school constitutes a good and sufficient cause for absence from school.
All other reasons are considered unexcused absences.
Students with unexcused absences will not be permitted to make up missed work. All medical or written excuses to cover absenteeism must be turned in to the school within 48 hours of your absence.
TARDINESS TO CLASS FOR MIDDLE AND HIGH SCHOOL
All students are expected to be in their seats when the bell sounds. Do not report to the office for a late pass to class.
TARDINESS TO SCHOOL
After 7:37 for Middle School, after 7:48 for High School, and after 9:00 a.m. for Elementary School, all students tardy to school must sign in at the main office upon their arrival. A written excuse will be required. A detention will be issued for an unexcused tardy. Additional tardiness will result in the following:
6 tardies - 1 detention
9 tardies - 2 detentions
12 tardies - In-school suspension and a possible Truancy Referral
15 tardies - Out of School suspension
Truancy is an unexcused absence/tardy from school. Excessive absences may result in mandatory attendance meetings and/or court referral.
West Branch Local Schools will be holding mandatory attendance meetings. The gathering is an attempt to build awareness and reduce parent referrals to the courts. Failure to respond and attend may be viewed negatively by the courts in the event referrals are made.
Any student who accumulates 6 or more days of absence without medical documentation may be referred to a mandatory attendance meeting. Any student who accumulates 12 days or more of absence without medical documentation will be referred to a mandatory attendance meeting. Referral to County Juvenile Court on truancy charges will be made as deemed necessary. Disciplinary action may be taken at any of the mandatory attendance meetings.
Students will not be excused for vacation unless their parents accompany them. This rule does not change when a student becomes 18. Students must arrange with the Principal one week in advance for all excused vacations. Students must make arrangements with their teachers for all make up work. If a vacation is not properly approved, the absence will be unexcused.